Author Guidelines

Author Kit for 2010 NAMEPA/WEPAN Conference

Deadline for Submissions is January 15, 2010.


I. Deadlines and Notifications

Abstract Acceptance Notification:

November 16, 2009

Paper Submission Deadline:

January 15, 2010

Paper Acceptance Notification:

February 1, 2010

Final Papers Due:

February 15, 2010


II. Submission Information

     A.  Abstracts and descriptions are required for all session types: paper presentations, workshops, panel and speaker presentations, and the showcase.
     B.  All abstracts and papers must be submitted via the conference Web site or directly through the abstract submission system accessible through the conference Web site link on Papers submitted as email attachments will not be accepted.
     C.  Both abstracts and papers will undergo peer reviews.
     D.  If an abstract is accepted, it is expected that at least one author/presenter must register by March 1, 2010 and must also attend the conference. Online registration is through the conference website, accessible through
     E.   If an abstract is accepted, a full paper is required for paper presentation sessions by January 15, 2010.
     F.   A full paper is
optional for workshops, panel and speaker presentations, and the showcase, but strongly encouraged. Optional papers must fit the requirements for the paper presentation sessions and are also due by January 15, 2010. Notification that a paper will be submitted for a non-paper session is due by (date is currently being determined, and will be soon updated here)
     G.  White papers are required for the discussion groups and are due April 30, 2010.
     H.  Authors are encouraged to submit papers even when optional. Published proceedings will make no differentiation between session types.

REMINDER! It is your responsibility to ensure that all information in your chapter that is taken from another source is substantiated with an in-text reference citation.

III. Content Requirements

A. All abstracts and papers will be peer reviewed.

B. Abstract Submission Content Categories

1.    Title of Proposal Paper/Presentation (25 words max)

2.    Author(s)

3.    Focus Area

4.    Type of Submission

5.    Keywords

IV. How to Format Your Paper for Submission

In preparation for publishing the online conference proceedings, each paper must include the following REQUIRED information:
1. Title of paper
2. Author name(s), First & Last
3. Author(s) affiliation(s) – institution, organization, company name(s) and location(s)
4. Abstract (may be identical to the original submission abstract or a revision)

You may also want to consider including these
OPTIONAL information types:
5. More complete address information beyond #3, above  (department name, street address, author email address, etc.)
6. A “name suffix” (PhD, PE, MS, etc.)
7. Up to 4 keywords or phrases describing the paper content

Your Completed Paper:

Your completed paper may be submitted as a single file in any of these formats:

·         PDF

·         Word file (.doc, .docx or .RTF is acceptable)

·         PowerPoint

Formatting your Completed Paper: Best Practices (to use for MS Word and PDF submissions; formatting of PowerPoint is at the author's discretion)

•    Single-space the text.

•    Page limit is 10 pages.

•    Use a 12-point font for main text.

•    References should appear in the text in parentheses with no comma between the author's name and the date (Vance 2005).

•    If a specific page number is mentioned, separate the page from the year with a comma (Vance 2005, 386). Semicolons can be used to separate multiple references if there are several cited works in the same paragraph (Vance 2005, 386; Wahid and Kim 2006, 2; Niemeier 2005, 13-15).

•    Use italics instead of underlining (except for URL addresses).

•    All URL web addresses in the text should be activated and ready to click.

•    All illustrations, figures, and tables should appear within the text at the appropriate points, rather than being placed at the end of the paper. Use this format for captions in tables and figures: Table 1. Comparison of participant demographics in the FL and CA populations.

•    Bibliographic references appear alphabetically by author at the end of the paper, for example :
Bernt, P. W., J. P. Bernt, and S. V. Turner. 2003. Gender patterns in middle school students' media use. Paper presented at the 84th annual meeting of the American Educational Research Association, Chicago.
Brainard, S. G., and L. Carlin. 1998. A six-year longitudinal study of undergraduate women in engineering and science. Journal of Engineering Education 87 (4): 369-75.
Brush, L. 1985. Cognitive and affective determinants of course preferences and plans. In Women and mathematics, ed. S. Chipman, L. R. Brush, and Donna M. Wilson, 200-250. Hillsdale, N.J.: Lawrence Erlbaum Associates.
Clewell, B. C., B. Anderson, and M. Thorpe. 1992. Breaking the barriers: Helping female and minority students succeed in mathematics and science. San Francisco, CA: Jossey-Bass.
Scott, A. B., and B. Mallinckrodt. 2005. Parental emotional support, science self-efficacy, and choice of science major in undergraduate women. The Career Development Quarterly 53:263-73.
Zakian, V., ed. 2003. Report of the task force on the status of women faculty in engineering at Princeton. Accessed 10/13/2007


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